Intro

This snapshot vote serves to determine whether the DAO should fund the EthCC activation worth $41,000. The full proposal can be found here: https://gov.gitcoin.co/t/proposal-budget-request-for-the-gitcoin-ethcc-activation/18451

TL;DR

As part of the Ecosystem Collective’s mission to steward Gitcoin’s brand, we are excited to announce our plans for an exciting and engaging EthCC activation. This proposal outlines the budget for the activation, including expenses for events, merchandise, and travel.

Events

Below are the scheduled events for the week:

July 10th - Schelling Point Sessions: Grants Program Design

250 pax event @ Jardin Brussels (half-day event) More details coming soon

TBC - Grants Program Manager Appreciation Event

The purpose of this event is a follow up to our Grants Program manager day we ran in Denver

We’re hoping to continue to create opportunities to bring together the program manager community to connect, socialize, learn, and grow together It is highly unlikely that we will need the entire requested budget for this event, but we did want to create maximum flexibility so that we can create a great experience for this group of people that we are keen to connect with and learn from

Venue TBD (evening event)

TBC - Evening event with values-aligned partners

Details for this event are still unconfirmed We are in conversation with several other potential partner orgs who would cohost the event and share costs In the case we cannot find any values-and-objectives-aligned orgs to partner with us, we will not run this event and return earmarked funds to the treasury The idea here would be to work with partners who have reach outside of our usual audiences to position Gitcoin at the center or grants-and-capital-allocation-related conversations, in line with the Ecosystem Collective’s OKR to “Position Gitcoin as the source of truth for web3 grants” Like with all our events, we aim to be prudent with the use of funds, trying to maximize the impact of an event and minimize costs, with all extra funds being returned to the treasury

Total Budget

The total budget for the EthCC activation is ~$41,000 (€37,600.00). This number is subject to foreign exchange rates.

Budget Breakdown

General Travel reimbursements for the team managing and contributing to these events: €10,000

Schelling Point

Venue Rental: €8,700 Taxes / VAT: €2,000 Food & bev: €1,900 Merch total: €6250 AV Equipment: €1,750 Photographer: €1,000 Grants Program Manager event

Venue rental + food & bev (based on costs of similar EthDenver event): €3,000 Evening event

Venue rental + food & bev (based on costs of similar EthDenver event): €3,000 Total expenditure = €37,600.00 / approximately $41,000

Sponsorships

There are several conversations happening around sponsorships. Should there be any additional funds raised from sponsorships, those funds will go directly to offsetting these costs.

Return of Funds

It is likely that most of these event costs will come under what has been budgeted. The last thing we want is to have a bill that is higher than what has been request, so many of these estimates have been rounded up, with the expectations of creating wiggle room in our budget for unforeseen expenses (which tends to be an inevitability when running events).

The team is also 100% committed to being prudent with any spend, only using the DAO’s treasury for mission critical items.

Any leftover funds from the activation budget will be returned to the Gitcoin treasury.